Privacy Policy

Privacy Policy

Effective: January 7, 2009

WSPA’s Privacy Policy sets forth what information about you we collect, as well as how that information is used, maintained, and, in some cases, shared. It is designed to help you make informed decisions when using WSPA’s website, located at www.wspa.org and its directly associated domains (collectively, the “WSPA Website” or “our Website”).

By using or accessing the WSPA Website, you accept the practices described in this Privacy Policy.

The Informatin We Collect

When you visit the WSPA Website you provide us with two types of information: personal information that you knowingly choose to disclose to WSPA and website use information collected by WSPA as you interact with our Website.

When you register for a Member or Associate Account (as defined in our Terms of Use) or use the “Ask WSPA” function on our Website, or when you register for an event hosted by WSPA, you provide us with certain personal information, such as your name, company, phone number, fax number, email address and credit card type, number and expiration date.

When you conduct payment transactions through our Website, a third-party service provider, Authorize.Net, will process such transactions. Authorize.Net may retain your credit card information indefinitely in its database for future transactions, but commits to maintain encryption technology for the transmission of your information and to process such transactions consistent with applicable laws and regulations.  Authorize.Net’s privacy policy will apply to these transactions, which you may review by clicking here.

Our Website employs browser cookies and other technologies to collect information about users, such as their IP address, the type of browsers used, web pages viewed, and other information. We take measures to ensure that our cookies do not collect personally identifiable or sensitive information. The aggregate information we collect is analyzed and may be combined with similar aggregate information of other visitors to our Website. You may set your browser to reject cookies; however, this may affect some functions of our Website.

Any information that you post on our Website is posted at your own risk. We cannot control the actions of other Website users who will have access to this information. Therefore, we cannot and do not guarantee that any information you post on the Website will not be viewed by unauthorized persons. We are not responsible for circumvention of any security measures contained on the Website. You understand and acknowledge that, even after removal, copies of any information you post may remain viewable in cached and archived pages or if the WSPA Website or other users have copied or stored such information.

Any improper collection or misuse of information provided on the WSPA Website is a violation of the our Terms of Use and should be reported to privacy@wspa.org.

If you use our Website outside of the United States, information that we collect about you will be transferred to servers inside the United States and maintained indefinitely, which may involve the transfer of information out of countries located in the European Economic Area. By allowing WSPA to collect information about you, you consent to such transfer and processing of your data.

Children Under Age 13

WSPA does not knowingly collect or solicit personal information from anyone under the age of 13 or knowingly allow such persons to register. If we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at info@wspa.org.

Use of Information Obtained by WSPA

We use your name, billing address, and credit card information for the purpose of billing you for events for which you register through our Website.

If you are an Associate and you create a profile in the Forum area of the WSPA Website, a user name of your choice will be viewable to other Associates.  WSPA can also access your IP address, but will not share that information with others.

When you use the “ASK WSPA” function on our Website, or you send any communication to askusanything@wspa.org, we will send you an automatically generated response.  We may also use your email address to send you follow-up communications.

Sharing Your Information with Third Parties

When you register for events through our Website, Authorize.Net (our third-party service provider) provides your name, billing address, and credit card information, along with the amount to be charged, to the bank that processes your credit card for billing purposes.

We share your information with third parties only in limited circumstances where we believe such sharing is (1) legally required, (2) done to comply with a request from a government agency, (3) done in conjunction with a corporate restructuring, (4) done to protect against fraud or other damage to our Website or its users, or (5) otherwise permitted by you.  For example:

• We may provide information to service providers to help us provide services through our Website. In connection with this, our service providers may have access to your personal information for a limited time. Where we utilize third parties for the processing of any personal information, we implement reasonable contractual and technical protections limiting the use of that information to the WSPA-specified purposes.

• We may be required to disclose user information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We do not reveal information until we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. Additionally, we may share account or other information when we believe it is necessary to comply with law, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through our Website or using the WSPA name, or to prevent imminent bodily harm. This may include sharing information with other companies, lawyers, agents or government agencies.

• Like many other websites that interact with third-party sites, we may receive some information even if you are logged out from our Website from those sites in conjunction with the technical operation of the system. In cases where WSPA receives information on users that are not logged in we do not attempt to associate it with individual WSPA Member or Associate accounts and will discard it.

• If the corporate structure of WSPA were to change, your user information may be transferred to the new entity. WSPA does not guarantee that any entity receiving such information in connection with such a transaction will comply with all terms of this policy.

Links

Our Website may contain links to other websites. WSPA is not responsible for the privacy practices of other websites. We encourage our users to be aware when they leave our Website to read the privacy statements of each and every website that collects personally identifiable information. This Privacy Policy applies solely to information collected by WSPA.

Changing or Removing Information

You may modify or delete any personal information that you have provided to WSPA through our Website by sending us an email at info@wspa.org.  Because email is not recognized as a secure communication method, we request that you not send private information to us by email.

Security

WSPA takes appropriate precautions to protect our Website users’ information. Your personal information is located on secured servers behind a firewall. Because email is not recognized as a secure communication method, we request that you not send private information to us by email. If you have any questions about the security of the WSPA website, please contact us at privacy@wspa.org.

Terms of Use, Notices and Revisions

Your use of our Website, and any disputes arising from it, is subject to this Privacy Policy as well as our Terms of Use and all of its dispute resolution provisions including arbitration, limitation on damages and choice of law. We reserve the right to change this Privacy Policy and our Terms of Use at any time. If we make changes, we will post them and will indicate at the top of this page the policy’s new effective date. If we make material changes to this policy, we will notify you here, by email, or through notice on our home page. We encourage you to refer to this policy on an ongoing basis so that you understand our current privacy policy.

Contacting Us

If you have any questions about this Privacy Policy, please contact us at privacy@wspa.org. You may also contact us by mail at:
Western States Petroleum Association
Website Manager
1415 L Street, Suite 600
Sacramento, CA 95814